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Working with Messages

Using Firstclass
FirstClass®


Working with messages

Messages work the same way whether you are in your mailbox or in a conference. An unread message has a red flag beside it. To read a message, double-click it.

Creating a new message

1. Choose Message > New Message to use the standard message form.


To use another message form, choose Message > New Message Special, then the appropiate form.If you decide you want to use another form, choose File > Delete with the first form still open.

2. Address the message

 

Tips for entering recipients' names

  • All users and conferences known to the server (including names you added as personal addresses) are stored in the Directory. To address a message to any user or conference in the Directory, you can type a partial name. When you press Tab, Enter, or Return, the whole name is filled in if what you typed was unique in the Directory. Otherwise, the Directory window opens with a list of all names that match. Select the name you want, then click To, Cc, or Bcc, or drag the name to the appropriate field.
  • If you are in a conference, your new message is automatically addressed to that conference
  • You can drag names from other messages or documents to the appropriate field in your message envelope.

3. Type the message body in the lower pane of the message form.
You can copy material from other sources, format it, and edit it as described in our online help.

4. Optional
Attach a file to the message.
Choose File > Attach File, then choose the file and click Select.

Shortcut Drag a file to the message envelope.

5. Send the message by choosing Message > Send.

Choose File > Attach File, then choose the file and click Select.

Shortcut Drag a file to the message envelope.

Replying to a message

1. Select or open the message.

2. Optional

Select any text that you want to quote in your reply.

If you want to quote the entire message in your reply, choose Message > Reply Special > Reply with Quote. If you choose this, you cannot choose any of the directed reply options below. You can only send the reply to your default recipients, or update the envelope manually.

3. Create a reply in one of the following ways:


Choose Message > Reply to create a reply addressed to your default recipients as specified in your preferences.
For information on setting your reply preference, see our online help. _or_
Choose Message > Reply Special, then one of the following:
Reply All Creates a reply addressed to all other recipients. The sender's name is placed
in the To field. All other recipients are placed in the Cc field.
Reply Sender Creates a reply addressed to just the sender.
Reply Conference Creates a reply addressed to just the conference that contains the message.
Reply Original Author Creates a reply addressed to just the original sender of a forwarded
message.

4. Type your reply in the body of the reply message.

5. Send the message.

Forwarding a message

1. Select or open the message.

2. Create a copy of the message (including any attachments) by choosing Message > Forward.

3. Address the message.

4. Type your reply in the body of the reply message.

5. Send the message.

Downloading an attached file

1. Select the attachment in the message envelope.

2. Choose File > Save Attachment.

3. Select the folder where you want the file to be saved.

4. Click Save.
Shortcut Drag the attached file to the desired folder.

Checking whether a message has been read.

To see the history of a message, including who has read it, choose Message > History with the message selected or open.

 

FirstClass 6 Quick Reference
If you have propositions please write to: Ricardo.Ugarte@genpat.uu.se