Working with Calendars


You can use a personal calendar (which can record both calendar events, such as meetings, and tasks, such as submitting a report), and look at other users' calendars and group calendars. To open your personal calendar, choose File > Open > Calendar. To open another user's calendar, select the user from the Directory listing, then choose Open User Calendar from the shortcut menu.

Viewing calendars

You can view a calendar in the same way as your mailbox, a conference, or a folder. In addition, there are special calendar views. You can use the split bar to show two different views. A combined week/ today view of a calendar looks something like this:

To	Do this
view the calendar by month	choose View > View by Month
scroll from month to month	click these browse buttons:
go to the current month	click This Month
view the calendar by week	choose View > View by Week
scroll from week to week	click the browse buttons
go to the current week	click This Week
view the calendar by day	choose View > View by Day
scroll from day to day	click the browse buttons
go to the current day	click Today
go to a specified calendar page	click this button:
open a list of all events that take place today, and tasks that start today or are ongoing choose View > View Today List Overdue tasks are shown in red. Completed tasks have a red line drawn through them. To view details of an event or task, double-click it. You can also see partial details by hovering the cursor over an event or task.

Creating a calendar event

1. Choose Message > New Calendar Event.
Shortcut To create an event that starts on a particular day,
double click either within the blank space under the day or on the date itself.

2. Fill in the basic event information on the Event tab of the New Calendar Event form.

3. To generate a reminder for a task with a due date
Fill in the Reminder tab fields.

4. Optional
Attach files or add a message body just as you would for a message.

5. Close the calendar task form to add the task to the calendar.

You can open a task to change its details. To change the task status, choose the appropriate status at Task state.
You can also drag a task to a new start date on the calendar or from one calendar to another,
and click the task icon to change the status to Completed.

FirstClass 6 Quick Reference
If you have propositions please write to Ricardo.Ugarte@genpat.uu.se

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